Google Apps for Work

When you use Google Apps Sync for Microsoft Outlook®, your mail is stored both remotely in the cloud, and locally in a mailbox (PST) file on your computer. The cloud can hold up to 30 GB of mail (or more), which is a lot more than you’d typically want to keep on your computer. The amount of mail stored locally is instead limited by Microsoft Outlook®‘s mailbox size.

If you run out of space locally, older mail is removed from your computer and replaced with newer messages. But all messages remain available in your Gmail account on the web. Most people do fine with a local limit of 1GB. But to keep more mail around locally, you can choose a larger mailbox size.

  1. Click the Google Apps Sync icon in your Windows system tray.
  2. Choose Set mailbox size limit. (This command isn’t available if your mailbox limit is set using a Windows registry key—see below for details.)

  3. Select a mailbox size from the dialog that opens. Note that depending on your computer, a larger size might degrade performance when searching and indexing.

    Why is a size option not available? If your local PST file already exceeds one of these sizes, the option is no longer available in the Set Mailbox Size dialog—that is, once you select a larger size and your PST grows to that size, you can’t go back. If this happens, you can try using Outlook to compact the local PST file so it’s smaller, in which case a smaller size limit might become available again.

    Does the Unlimited size option really mean unlimited? No. By default, Outlook limits the size of a local PST file to 20GB, so if you choose the Unlimited mailbox size in Google Apps Sync, your PST still won’t grow beyond 20GB. To increase this limit, follow these instructions from Microsoft to change the size limit of your PST file. (Note that if you choose an Unlimited mailbox size in Google Apps Sync and your PST grows larger than your default Outlook limit, you might encounter sync errors. In addition, large PST files can create performance problems.)

  1. Open Gmail.
  2. In the top-right, click the gear Settings.
  3. Select Settings.
  4. Scroll down to the Vacation responder section (stay in the “General” tab).
  5. Select Vacation responder on.
  6. Fill in the date range, subject, and message.
  7. You can limit who can see your vacation response:
    • Check the box next to Only send a response to people in my Contacts if you don’t want everyone who emails you to know that you’re away from your mail.
    • If you use Google Apps, you’ll also see an option to only send a response to people in your domain. If you check both of these boxes, only people who are in your contacts and your domain will receive the automatic response.
  8. Click Save Changes at the bottom of the page.

OPEN GMAIL SETTINGS

If you’ve enabled a personalized signature in your settings, Gmail will automatically add it to the bottom of your vacation response.

Turn off or edit your vacation responder

While the vacation responder is on, you’ll see a banner across the top of your Gmail that shows the subject of your vacation response. Click the End now link in the banner to turn off the vacation responder, or click Vacation Settings to edit your response.

Examples of Professional Out of Office Autoresponder Email Messages

If you are planning to head out on holiday or step away from your office for a few days- creating an out of office autoresponder email message is essential (and even more important for email marketing purposes).

I’m sure that at some point in your business endeavors, you have received one of these types of messages when reaching out to your customers and business associates.

What are autoresponder email messages?

An autoresponder email message is a notification that you receive when the person you are trying to reach is out of the office. These messages typically give you (some) of the following information:

How long the person you are contacting is unavailable (dates, etc.,)
Who to contact in their absence
The persons return date

The Kind of Messages You Shouldn’t Send:
Business communications—even when you are away from the office should be professional. Here is what you shouldnt send….

“I am currently out of the office and probably out-of-my-mind drunk. Enjoy your work week”